Terms and Conditions

Last updated: 5th October 2026 • Applies to the HealthTrack clinic management system

1. Acceptance of terms

By logging into and using HealthTrack, staff members agree to these terms and to Marybegg Health Services's internal policies governing use of patient data and clinic systems.

2. Authorized use

• Access is granted only to authorized clinical and administrative staff for legitimate work purposes.
• Accounts, passwords, and access credentials must not be shared between staff members.
• Patient records may only be created, viewed, or edited as part of authorized clinical or administrative duties.

3. Accuracy of records

Staff entering clinical data (readings, medications, appointments, referrals) are responsible for entering accurate and timely information. Medication changes must be made through the formal add/discontinue process rather than free-text edits, to preserve an accurate history.

4. Confidentiality

All patient information accessed through HealthTrack is confidential. Staff must not disclose patient information outside of legitimate clinical or occupational health purposes, and must comply with applicable data protection law and Marybegg Health Services's confidentiality policies.

5. System monitoring

Use of the system, including logins, record views, and edits, is logged for security, accountability, and audit purposes. Suspected misuse of the system may be investigated using these logs.

6. Availability and changes

Marybegg Health Services may update, modify, or temporarily suspend access to HealthTrack for maintenance, security, or operational reasons. We aim to minimize disruption to clinical operations when this happens.

9. Contact

Questions about these terms can be directed to samson.ngambi@marybegg.com.